MEDIA-X PROTOTYPE GRANT SCHEME (2019)
NOTES TO APPLICATION FOR PROTOTYPE GRANT SCHEME (PGS)
Updated March 18th, 2019

 

(1) Introduction

Media-X Prototype Grant Scheme (the “Scheme”) is a pilot funding initiative launched by the Journalism and Media Studies Centre (“JMSC”) of the University of Hong Kong (“HKU). It aims to work with industry innovators to cultivate and promote innovation in the news and media industry. Grantees from the scheme will benefit from different services and resource support including entrepreneurship training, use of work spaces at the JMSC, and funding support for developing media solutions.

(2) Features and Privileges

Teams successful in being admitted to the Scheme will receive the following supports:

  • Access to working space in Eliot Hall and access to support from the JMSC.
  • A series of multi-disciplinary entrepreneurship trainings through workshops, seminars, visits, etc.,
  • A prototype grant (PGS) will be awarded to successful projects for prototyping, market testing, validation of the project idea, with mentoring and facility support throughout the development cycle.

(3) PGS Details

Eligibility:
Media Innovators in Asia-Pacific who fulfil the following conditions:

  • Are located in the following country/regions: Greater China including Hong Kong, Macao, Taiwan, Indonesia, Japan, Korea, Malaysia, Mongolia, Philippines, Singapore, and Thailand.
  • Apply as a team of 1-3 members. (A minimum of 2 team members are recommend)

Grant Amount:
Up to a maximum amount $150,000 HKD per award team/project.

Application Procedure:
Applicants should submit:

  1. an application form completed in English, application form can be found at media-x.asia/application
  2. URLs to any supplementary material and supporting documents (eg: pitch deck, videos, infographics, 2-3 page written proposal);
  3. URL to LinkedIn profiles of all team members;

through media-x.asia/application before the deadline below.

Application Process:
Initial screening of eligibility and merit of proposal
Up to 5 teams/projects will be invited to pitch the proposal in person to Media-X’s advisory board (the “Board”)
If deemed necessary, other Media-X members may be invited to join the assessment

Deadlines:
Applications will be invited once a year.
Application Deadline:
10:00 AM, May 13th 2019

Result Notification:
June 2019

Final Report:
Submission of the final report, spending summary, relevant receipts and prototype (if applicable), in 3 to 6 months after granting the PGS.

NOTES TO APPLICATION FOR PGS

  1. Journalism and Media Studies Centre (JMSC) is the administrative unit (the “Unit”) of the Media-X Prototype Grant Scheme (the “Scheme”) and is responsible for all application, administration, screening, assessment, awarding and follow-up processes of the Scheme.
  2. Applications must be submitted on or before the application deadline stipulated in the application form. No application submitted after the deadline will be entertained.
  3. Communications with applicants, generally via email, will be directed to the Principal Applicant (the“PA”) listed on the application form.
  4. Should the team consist of both HKU student(s)/alumni and non-HKU student(s)/alumni, the PA must be the HKU student/alumni who assumes a key role with substantial involvement in the project.
  5. All Awardees (including both PA and team members) are expected to actively implement the awarded project.
  6. An assessment Panel will be composed including but not limited to the Media-X Advisory board (the “Board”) to conduct assessment of applications. Decisions from the Board shall be final. No appeals will be entertained and no communication will be entered into between the applicants and the Unit or the Board members in relation to the decisions.
  7. Applicants agree not to make any claim or bring any action against HKU, the Unit, the Board, individual Board members, or advisors, or otherwise seek to recover from HKU, the Unit, the Board, individual Board members, or the advisors any costs incurred in relation to their applications or any loss of estimated profits or any other benefits which the applicant may anticipate to accrue from application of the Scheme.
  8. Applicants agree and acknowledge that the information written in their application documents (including but not limited to the application package and subsequent documents to be submitted) shall be disclosed to the Unit and the Board members. While the Unit and the Board shall keep the information confidential and shall use the information solely for the purpose of training/assessing the applications, NO non-disclosure agreement will be signed between the applicants and HKU, the Unit or the Board members unless under exceptional circumstance supported by strong rationale from the applicant in writing.
  9. It is expected that the creative ideas, concepts, processes, innovations, technologies, products or services (collectively the Intellectual Property or “IPs”) proposed in the application originate from the applicants. Should the IPs proposed belong to other third parties (including but not limited to HKU), the inventors of the IPs must be named in the application form, and the applicants shall also obtain documented approval /agreement from the inventors for the use of such IPs in the applications.
  10. HKU (inclusive of the JMSC and the Scheme) accepts no responsibility or liability in respect of any IP rights or copyright issues.
    The PGS award shall be disbursed by multiple installments subject to reasonable progress made by the Awardee,including submission of progress reports, and a final report, to the satisfaction of the Unit.
  11. The Scheme shall NOT be used for any kind of remuneration of the Awardees.
  12. The PGS award may be subject to terms and conditions of future agreements governing the disbursement and use of the PGS award by the Awardee.
  13. The Unit reserves the right to disqualify any application that, in its sole judgment, violates the rules of the application or the spirit of the Scheme.
  14. The Unit reserves the right to change the terms and conditions stated herein from time to time without notice.

Application Eligibility

1. Can students and staff members of HKU apply for the Scheme?
Yes, students and staff from HKU are encouraged to apply for the Scheme.

2. I work for a large company and we’d like to submit an application. Are we eligible for the Scheme?
The Media-X prototype grant is for independent projects. Large companies are not eligible to apply. However if the project is your own, and independent of the company you work for, then yes you are eligible to apply.

3. I am not sure if my company is considered a large company, how can I find out?
If the company you are representing is a publicly listed company or has received in excess of $10 million USD in investment, you will be considered a large company and will not qualify for the scheme. If you are unsure if your company qualifies for the Scheme, email Cal Wong at calford.wong@hku.hk to ask about your eligibility.

4. My project is in consideration for another competition. Am I eligible to apply for the Scheme?
Yes, the eligibility of the project will be determined at the time of the entry.

5. What is the minimum or maximum number of members per team?
Teams must consist of 1-3 members.A minimum of 2 team members are recommend. A team comprised of members with complimentary backgrounds, skills and knowledge (e.g media, business, design, and technology) is desirable.

Application and Assessment

6. What will I need when I am submitting the application?
Upon the application deadline you need to submit the completed application form, any supplementary material and supporting documents, and LinkedIn profiles of each team member. Please ensure any supporting documents are accessible in Hong Kong.

7. How will the applications be evaluated?
An Initial Screening of Eligibility by the Board will be conducted.
Up to 5 applicants will be invited to attend an interview to make a presentation to an assessment panel. The interview will include but not limited to the discussion of the project idea, the budget plan, the milestones to be achieved within the funding period.

Funding Scope and Disbursement

8. Do we have to register a company to receive the grant?
No, you don’t need to have a company to receive the grant should your project be selected.

9. How long will be the grant period?
The grant period is usually 3 months or 6 months, depending on the project scope and nature, with extension of no more than 3 months on an exceptional basis.

10. How will the grant be disbursed?
Under normal circumstances, the approved amount of fund will be paid by multiple installments to the bank account of the PA subject to reasonable progress made by the Awardee, progress reports, and a final report, to the satisfaction of the Unit.

11. Should I return any unused funding?
It is expected that the grant will be fully utilized to support the execution of the awarded project within the Funding Period made in agreement between the grantee and the Unit. Awardees shall return any unused Fund / unspent balance to HKU.

12. Can I use the grant for paying myself as salary or for renting office space?
The grant can be used to pay salaries or service fees for external consultants / service providers (e.g. for building prototype or conducting market survey, etc.) who are NOT the PA or Team Members listed in the submitted application form. You can also use the grant to pay for whatever is considered necessary and relevant in implementing the project. The grant can NOT be used to rent office space.

13. How to prepare your pitch deck
To help us understand your idea, we ask that you submit a pitch deck in your application.
A pitch deck will also help you to synthesise your ideas and convey those ideas in a digestible and logical manner. At Media-X Asia we seek to understand the following:

  • The target users/community
  • The social problem or issue that will be improved as a result of the project
  • Product or service description
  • Sustainability plan – How will the service continue to fund itself, grants, commercial revenue, subscriptions, other?
  • Comparables or competitors?

We recommend you spend some time to think about these areas and include them in a 10-slide document along with your application.


MEDIA-X PROTOTYPE GRANT SCHEME (2019)
NOTES TO APPLICATION FOR PROTOTYPE GRANT SCHEME (PGS)
Updated March 18th, 2019

 

(1) Introduction

Media-X Prototype Grant Scheme (the “Scheme”) is a pilot funding initiative launched by the Journalism and Media Studies Centre (“JMSC”) of the University of Hong Kong (“HKU). It aims to work with industry innovators to cultivate and promote innovation in the news and media industry. Grantees from the scheme will benefit from different services and resource support including entrepreneurship training, use of work spaces at the JMSC, and funding support for developing media solutions.

(2) Features and Privileges

Teams successful in being admitted to the Scheme will receive the following supports:

  • Access to working space in Eliot Hall and access to support from the JMSC.
  • A series of multi-disciplinary entrepreneurship trainings through workshops, seminars, visits, etc.,
  • A prototype grant (PGS) will be awarded to successful projects for prototyping, market testing, validation of the project idea, with mentoring and facility support throughout the development cycle.

(3) PGS Details

Eligibility:
Media Innovators in Asia-Pacific who fulfil the following conditions:

  • Are located in the following country/regions: Greater China including Hong Kong, Macao, Taiwan, Indonesia, Japan, Korea, Malaysia, Mongolia, Philippines, Singapore, and Thailand.
  • Apply as a team of 1-3 members. (A minimum of 2 team members are recommend)

Grant Amount:
Up to a maximum amount $150,000 HKD per award team/project.

Application Procedure:
Applicants should submit:

  1. an application form completed in English, application form can be found at media-x.asia/application
  2. URLs to any supplementary material and supporting documents (eg: pitch deck, videos, infographics, 2-3 page written proposal);
  3. URL to LinkedIn profiles of all team members;

through media-x.asia/application before the deadline below.

Application Process:
Initial screening of eligibility and merit of proposal
Up to 5 teams/projects will be invited to pitch the proposal in person to Media-X’s advisory board (the “Board”)
If deemed necessary, other Media-X members may be invited to join the assessment

Deadlines:
Applications will be invited once a year.
Application Deadline:
10:00 AM, May 13th 2019

Result Notification:
June 2019

Final Report:
Submission of the final report, spending summary, relevant receipts and prototype (if applicable), in 3 to 6 months after granting the PGS.

NOTES TO APPLICATION FOR PGS

  1. Journalism and Media Studies Centre (JMSC) is the administrative unit (the “Unit”) of the Media-X Prototype Grant Scheme (the “Scheme”) and is responsible for all application, administration, screening, assessment, awarding and follow-up processes of the Scheme.
  2. Applications must be submitted on or before the application deadline stipulated in the application form. No application submitted after the deadline will be entertained.
  3. Communications with applicants, generally via email, will be directed to the Principal Applicant (the“PA”) listed on the application form.
  4. Should the team consist of both HKU student(s)/alumni and non-HKU student(s)/alumni, the PA must be the HKU student/alumni who assumes a key role with substantial involvement in the project.
  5. All Awardees (including both PA and team members) are expected to actively implement the awarded project.
  6. An assessment Panel will be composed including but not limited to the Media-X Advisory board (the “Board”) to conduct assessment of applications. Decisions from the Board shall be final. No appeals will be entertained and no communication will be entered into between the applicants and the Unit or the Board members in relation to the decisions.
  7. Applicants agree not to make any claim or bring any action against HKU, the Unit, the Board, individual Board members, or advisors, or otherwise seek to recover from HKU, the Unit, the Board, individual Board members, or the advisors any costs incurred in relation to their applications or any loss of estimated profits or any other benefits which the applicant may anticipate to accrue from application of the Scheme.
  8. Applicants agree and acknowledge that the information written in their application documents (including but not limited to the application package and subsequent documents to be submitted) shall be disclosed to the Unit and the Board members. While the Unit and the Board shall keep the information confidential and shall use the information solely for the purpose of training/assessing the applications, NO non-disclosure agreement will be signed between the applicants and HKU, the Unit or the Board members unless under exceptional circumstance supported by strong rationale from the applicant in writing.
  9. It is expected that the creative ideas, concepts, processes, innovations, technologies, products or services (collectively the Intellectual Property or “IPs”) proposed in the application originate from the applicants. Should the IPs proposed belong to other third parties (including but not limited to HKU), the inventors of the IPs must be named in the application form, and the applicants shall also obtain documented approval /agreement from the inventors for the use of such IPs in the applications.
  10. HKU (inclusive of the JMSC and the Scheme) accepts no responsibility or liability in respect of any IP rights or copyright issues.
    The PGS award shall be disbursed by multiple installments subject to reasonable progress made by the Awardee,including submission of progress reports, and a final report, to the satisfaction of the Unit.
  11. The Scheme shall NOT be used for any kind of remuneration of the Awardees.
  12. The PGS award may be subject to terms and conditions of future agreements governing the disbursement and use of the PGS award by the Awardee.
  13. The Unit reserves the right to disqualify any application that, in its sole judgment, violates the rules of the application or the spirit of the Scheme.
  14. The Unit reserves the right to change the terms and conditions stated herein from time to time without notice.

Application Eligibility

1. Can students and staff members of HKU apply for the Scheme?
Yes, students and staff from HKU are encouraged to apply for the Scheme.

2. I work for a large company and we’d like to submit an application. Are we eligible for the Scheme?
The Media-X prototype grant is for independent projects. Large companies are not eligible to apply. However if the project is your own, and independent of the company you work for, then yes you are eligible to apply.

3. I am not sure if my company is considered a large company, how can I find out?
If the company you are representing is a publicly listed company or has received in excess of $10 million USD in investment, you will be considered a large company and will not qualify for the scheme. If you are unsure if your company qualifies for the Scheme, email Cal Wong at calford.wong@hku.hk to ask about your eligibility.

4. My project is in consideration for another competition. Am I eligible to apply for the Scheme?
Yes, the eligibility of the project will be determined at the time of the entry.

5. What is the minimum or maximum number of members per team?
Teams must consist of 1-3 members.A minimum of 2 team members are recommend. A team comprised of members with complimentary backgrounds, skills and knowledge (e.g media, business, design, and technology) is desirable.

Application and Assessment

6. What will I need when I am submitting the application?
Upon the application deadline you need to submit the completed application form, any supplementary material and supporting documents, and LinkedIn profiles of each team member. Please ensure any supporting documents are accessible in Hong Kong.

7. How will the applications be evaluated?
An Initial Screening of Eligibility by the Board will be conducted.
Up to 5 applicants will be invited to attend an interview to make a presentation to an assessment panel. The interview will include but not limited to the discussion of the project idea, the budget plan, the milestones to be achieved within the funding period.

Funding Scope and Disbursement

8. Do we have to register a company to receive the grant?
No, you don’t need to have a company to receive the grant should your project be selected.

9. How long will be the grant period?
The grant period is usually 3 months or 6 months, depending on the project scope and nature, with extension of no more than 3 months on an exceptional basis.

10. How will the grant be disbursed?
Under normal circumstances, the approved amount of fund will be paid by multiple installments to the bank account of the PA subject to reasonable progress made by the Awardee, progress reports, and a final report, to the satisfaction of the Unit.

11. Should I return any unused funding?
It is expected that the grant will be fully utilized to support the execution of the awarded project within the Funding Period made in agreement between the grantee and the Unit. Awardees shall return any unused Fund / unspent balance to HKU.

12. Can I use the grant for paying myself as salary or for renting office space?
The grant can be used to pay salaries or service fees for external consultants / service providers (e.g. for building prototype or conducting market survey, etc.) who are NOT the PA or Team Members listed in the submitted application form. You can also use the grant to pay for whatever is considered necessary and relevant in implementing the project. The grant can NOT be used to rent office space.

13. How to prepare your pitch deck
To help us understand your idea, we ask that you submit a pitch deck in your application.
A pitch deck will also help you to synthesise your ideas and convey those ideas in a digestible and logical manner. At Media-X Asia we seek to understand the following:

  • The target users/community
  • The social problem or issue that will be improved as a result of the project
  • Product or service description
  • Sustainability plan – How will the service continue to fund itself, grants, commercial revenue, subscriptions, other?
  • Comparables or competitors?

We recommend you spend some time to think about these areas and include them in a 10-slide document along with your application.